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Tuesday, December 23, 2008

Equitrac Professional Print Management and Cost Recovery Solution


"Today's Equitrac solutions are secure enterprise-level management tools that are increasing productivity and reducing print waste in support of dual initiatives to maintain the bottom line and be environmentally friendly," said Michael Rich, CEO of Equitrac Corporation. "In a challenging economy, these initiatives rise in importance. Equitrac remains committed to working with its partners and customers to leverage our experience and technology innovation to deliver solutions that streamline and centralize print and cost management throughout the networked print environment."

Press Release here.

Some of the highlights, Equitrac Professional 5.2.3 :


Increased productivity

-- WAN Optimization - For multi-office, distributed deployments of Equitrac Professional, this feature improves print workflows by allowing IT to configure caching options and the use of locally configured servers.

-- Pop-up tracking of print processes - A new status tool will help administrators evaluate the status of print requests direct from the desktop. The pop-up gives a complete view of all steps and decision points in the print job progression.

-- Microsoft Active Directory Synchronization - New attributes are available for synchronization with MS Active Directory, such as phone extensions, locations and user class association.

Enterprise-class document scanning and output:

-- A default network addressable "Home" folder has been added to this latest version of Equitrac Professional to support efficient and quick scanning. Home folder association can be controlled via the System Management console, file import and Microsoft Active Directory synchronization.

-- Scanned document output type conversion - Equitrac Document Capture can now be configured to offer document output type conversion to end users. Whether an MFP scans as PDF or TIFF files, this latest version of Equitrac Professional can convert the final output to PDF, Multi-Page TIFF, Single-Page TIFFs, JPEG, or PNG file formats.

-- Improved scan workflows - Site administrators can now predefine scan workflows as scan aliases for efficient selection at TouchPoint Consoles. These aliases can be customized to specific business requirements and are also customizable to individual user classes.

Expanded Partner Support

-- Canon - Equitrac Professional 5.2.3 adds extended copy attribute support for older version Canon printers. This support will allow customers to implement print and cost recovery management solutions across a printer network that includes both older Canon MFPs that don't currently support extended copy attributes through the copy cable, and newer model Canon MFPs. This new feature enhances productivity and more effective cost management by enabling tracking that discerns black/white vs. color print jobs and includes device log readings and synchronization of the data with TouchPoint sessions.

-- Equitrac Embedded for eCopy - eCopy Scan Station client support has been enhanced to include full authentication and roaming user profiles, favorites, and history. In addition, Equitrac Professional version 5.2.3 adds support for the recently released eCopy Cost Recovery Protocol version 3 which features Single Sign On (SSO). This feature is available for Equitrac Embedded for eCopy and TouchPoint Consoles.

-- EFI SendMe and IKON DocSend - This embedded option allows for EFI SendMe and IKON DocSend users to log in, allocate billing information and conduct a scan right at the EFI or IKON device.


SOURCE: Equitrac

Who Are They Calling On?

Over at ChangeForge, Max Rosenthal has written an interesting article about selling and contacting at the right level - the C-Level...I have re-published below, and you can find the original and more from Max and Ken Stewart at ChangeForge.


Who Are They Calling On?

Published by Max Rosenthal at 10:15 pm under Business, Change, Culture, Solutions Selling

At a recent sales manager executive training meeting, I asked the question, “Are your reps calling on the executive level decision maker?” The hands ceremoniously shot up in compliance. I then rhetorically asked, “Who do you think you are fooling?”

We have been down this familiar path too many times before. At the most fundamental level we all know that we need to present first to the decision maker. The decision maker must initially see the potential of our services being a fit. And now through the power of clairvoyance, I am betting that little voice in your head is whispering something like:
  • “Normally I would agree but he does not know our marketplace in X state.”
  • “It is IT that makes the decision on the solution we offer.”
  • “The way we do it is to start at the ground level and then work up the ladder to the decision maker. That way we have developed our case ahead of time.”
  • “Well, my tenured reps do, but I have a bunch of newbies who do not have that type of experience yet.”
  • “You know, everyone still thinks of us as just a copier company. Our contacts will not like it if we go over their heads to the CFO.”
  • “The CFO is not interested” or “The CFO delegates these types of things to the to decide and merely rubber stamps it.”

The following two analogies help to clarify my position:

A six-year old child is savvy in asking his father for a new tool for the “family” toolbox. He prepares a carefully thought-out argument for a new power drill that works as a screwdriver, too. He purposely avoids asking his mother, who believes the tool is too dangerous for his small hands. Although he knows he cannot get past this reality, he hopes his father will agree with the clarity of his argument, relent and then buy the drill (which, of course, he wants too, because it will make his jobs around the house a lot easier).

Maybe just this one time, the father will give in and make the decision without discussing it with the child’s mother first. The truth is that even though the father completely agrees with the child — a new power drill is something the whole family would benefit from — he knows that these decisions require buy-in from the mother.

One of two things happens next. Mother will not share the logic and there will be no new drill. Or, she requires the entire presentation to begin anew, requiring the child (and father in this example) to explain, from the beginning, why the power drill is necessary when the old handheld screwdriver works just fine. Time is wasted. Had the “decision maker” been involved in the initial approach, the toolbox would be the home of a new power drill and the child would be well on the way to scheming his next desired toy.

If you are not into new power tools, consider this analogy:

When a case is brought to court, how effective would it be to plead to the court reporter? Sure, the court reporter needs to hear everything that is presented and will ask for clarity if necessary, but ultimately, no judgment can be made without the judge. Furthermore, the reporter has no effective power in the final outcome. It is only the judge who has the authority to decide the case, as well as the way the case is argued.

As sales managers, one of our top priorities is to discipline our reps to call on qualified opportunities and, therefore, to condense the time getting the order closed. The less time spent on any one deal equates to more time to stuff the pipeline. While it is important to have buy-in from others in the company, the parties that need to be at the initial meeting(s) are those who have the authority “to sign on the line that is dotted.” I cannot stress that enough.

So I will say it with a little more flare — if you do not have an executive level decision maker at your initial sales call, you are just spinning your wheels and falling prey to the most addictive and rampant sales drug on the street — “hope-ium.” Only until you have the agreement of this person or people do you have a qualified sales opportunity. Our job as sales managers is to guide, empower and teach our reps. Teaching them this one idea and helping them to understand it quickly should be one of your primary initiatives.

If you are still not completely sold on this idea, consider this scenario: We have two competing sales reps calling on the same six suspect companies. Rep “A” blissfully subscribes to any one of the six “voices” stated earlier and will schedule an appointment with just about anyone in the company willing to meet. As a result, he (or she) has convinced himself that he is productive and, for a short while, is perceived to be busy. However, he has only created the illusion of being busy — performing the right strategies, just at the wrong time.

With the exception of pre-call company research, it is a criminal use of time to be conducting on-site needs analyses, user interviews and any other activity that creates a falsely engorged sales funnel. Think of a snake after it ingests a fat rat. It looks so full that it will soon burst. However, time passes and that swollen bulge has not moved; it just sits there decaying with rot; nothing is coming out the other end.

On the other hand, the mantra of Rep “B” is to maximize the time calling on qualified prospects and he believes that this is systematically fulfilled by scheduling his first meeting with the CFO. He is not buried in piles of paperwork or onsite at a prospect’s company delivering unpaid consulting advice. In fact, although he thoroughly researches the company he is to meet with, he goes no further until both sides mutually agree on the potential of an engagement.

Click to enlarge the image and tell me which style rep you would want to help you hit your numbers.

And my final question: Currently, which style most resembles your team?



Max Rosenthal As the rules of business change, thinking must change as well. For us sales professionals, I believe antiquated thinking will only lead to frustration, unhappy clients and a dwarfed income. The purpose of my blogs is to provoke a deeper level of thought about achievement in business and to challenge the comfort zone in order to provide a new level of selling and lifestyle.

Max always welcomes questions and comments. Visit Max on LinkedIn.com



Sunday, December 21, 2008

Remote Control Meter Read Systems - Big Brother?

12/21/08

"Big Brother" is watching the meters on your MFP, MFD, SMFP - but is it a bad thing?

Is the phrase "Big Brother" taking on a more accepted meaning?

London has approximately 10,000 closed circuit TV cameras all over the city.

It appears that all these cameras have little, if any effect in reducing crime.

I was reading a post over at Corey's site, "Why Legislating Behavior Never Works". In this article, he describes California's legislative attempts to bridle each households temperature through radio controlled thermostats.

Further, the document 2008 Building Energy Efficiency Standards, available at http://tinyurl.com/225htc, outlines the mandatory use of Programmable Communicating Thermostats(PCT) on page 64:

"Upon receiving an emergency signal, the PCT shall respond to commands contained in the emergency signal, including changing the set-point by any number of degrees or to a specific temperature set-point. The PCT shall not allow customer changes to thermostat settings during emergency events."

"...The PCT specifications require them(home builders and home owners) to include a "non-removable Radio Data System device that is compatible with the default statewide DR (Demand Response) communications system, which can be used by utilities to send price and emergency signals..."

Final adoption of the revised standards is scheduled by April 2009.

As it is at Home, so it Shall Be at Work?

I believe that consumer's likes and dislikes at home, translate into behavior and expectations in the work place.

I expect a negative response to the State installing a remote control device to regulate or shut off one's heat(and who is to say the same will not be done for electricity, water, etc.). I would also foresee this negative feeling to be projected at the office.

I would expect resistance - and yet I have seen little concern. Of course, I am in California so...

Apply this to the CPC model -

Invoice and billing complaints are expected to be reduced by accurately recording monthly usage levels, automatically and remotely - no more phone or fax-in meter reads, and especially no more "estimated meter reads". And if a copy of the meter reads are sent to the client, transparency is achieved.

But what happens when a dispute regarding response time does occur? Sure, the meter reads are correct, but what if you(the client) feel slighted by the fact that your service technician attempted to sell your employees Gucci knock-off's while fixing your Canon?

Or, color quality is not what was represented during the sales cycle, this never happens, but let's pretend. 


You refuse to pay for monthly service until your complaint is resolved. One day, it may be easy enough for the vendor to send a message down turning off your copier, your fax, your printer(s), your scanning capabilities, your fleet.

Does this sound a little like the ability your cable or wireless services currently hold?

Things That Make You Go, Huh?

Yes, yes, I know your "firewall".

Safe and sound behind IT implemented security layers, your MFPs will hum along as long as you like, even if you, the client, never pay a penny for service, correct?

There is this new thing out, it's called "wireless". The field filled not only with players like, Verizon, AT&T and Sprint but also Equitrac, Ricoh, and Kycera.

Check this out, Equitrac Corporation Announces Patent On TelemeTrac(TM).


And this little device is a remote meter read solution for utilities, designed and built by none other than, Ricoh.


From Kycera - Kyocera 200 M2M Module and Verizon Wireless' Express Network® Selected by Comverge for PPL Electric Utilities' Real-Time Automated Meter Reading Upgrade.
Expand into Green 

Do they manage print jobs, directing color to the most efficient device?

Do they recycle all the time?
Are all the devices on the network set to duplex as a default?
Are they all Energy Star compliant?

Do they even know what size shoe the company wears when leaving its Carbon Footprint? Perhaps your client is simply printing too much 
Tsk, tsk...but not to worry, all will be taken care of... 

The State can see everything and The State is not amused - "click", your
    "...output devices have been disabled until your Carbon Footprint is in compliance with State, Federal and Global Green requirements set forth in the Copenhagen Accord of 2009. Thank you and have a nice day."

None of this is happening now - There is little, if any, "bi-directional" communication occurring today between your copiers/output devices and the manufacturers/vendors/partners. I'm just asking questions, just questions...nothing more. I swear, I won't ask about your mother.
     
    Click to email me. 

    Contact Me

    Greg Walters, Incorporated
    greg@grwalters.com
    262.370.4193